University Policy
Texas Global oversees the International Travel Process for faculty, students and staff. Prior to departing on a university-related international trip, the following steps must be followed. The International Oversight Committee (IOC) maintains a Restricted Regions List of locations worldwide that pose a heightened travel risk due to health, safety and/or security reasons . Travel to these countries must receive pre-approval prior to making travel arrangements. We encourage everyone that travels to subscribe to the Global Risk and Safety mailing list by sending a request to grs@austin.utexas.edu.
All UT Austin employees are required, per UT System requirements, to register their international travel through the UT Austin International Travel Registry (UTAITR).
Registered UT Austin travelers will be supported by Texas Global Risk and Safety staff, and will be covered through On Call International overseas insurance.
- Once you are registered with On Call, you will have access to their pre-departure itinerary reviews and comprehensive destination intelligence to help you prepare for the realities on-site.
- On Call International provides extensive coverage for UT travelers who experience emergencies abroad, to include coverage for quarantining in the host country and assistance in seeking medical diagnoses of and treatment for COVID-19.
For more information on preparing for safe travel abroad, follow the International Travel Process.
*Per the UT Austin International Oversight Committee (IOC), travel to U.S. territories (American Samoa, Guam, the Northern Mariana Islands, Puerto Rico, and the U.S. Virgin Islands) must be registered in the ITR to ensure emergency assistance and overseas insurance coverage through On Call International. ITR registration also informs the campus leadership, Texas Global, On Call International and UT System that we have travelers in these locations who may need support in event of emergency.
- Foreign Travel Approval
- Restricted Regions
- Travel to Cuba
- U.S. Department of State
- S.T.E.P. Program Enrollment
- Fly America Act and Open Skies Agreements
- Foreign Exchange Rates (OANDA)
- UT Passport Office
- Just Passports is a non-contract source offering assistance with expediting visa and passport applications.
International Travel on Sponsored Projects Policy
University faculty, staff, and students routinely travel in support of sponsored activities. This type of travel has very specific guidelines to conform to university policy, federal and state law, and potential restrictions placed upon sponsored awards. University established travel rules must be followed based on budget groups associated to specific funding sources. Visit the Travel on Sponsored Projects page for more details and resources.
Helpful Links
- New Electronic Travel Authorization (ETA-IL) for Israel effective January 2025
- New eVisa Requirement for Brazil
- Global Risk and Safety Blog
- HOP 2.1.1 Travel Policy
- International HOP 3-1211 Policy
- Handbook of Business Procedures, Part 11. Travel
- Travel Rules for Sponsored Projects
- UT Austin, Purchasing Office: Payment Services for Travel
- Travel Management Services: Request for Authorization
- Texas Comptroller: Grant Management
- TexTravel
- GSA Rates: Per Diem
- Uniform Guidance: §200.475 Travel
- Joint Travel Regulations (JTR)
- Currency Converter - Foreign Exchange Rates