International Travel

Booking International Travel

International travel arrangements can be coordinated with Anthony Travel or the Concur Travel online booking tool when traveling on university funds.

University Policy

Texas Global oversees the International Travel Process for faculty, students and staff. Prior to departing on a university-related international trip, the following steps must be followed.

All UT Austin employees are required, per UT System requirements, to register their international travel through the UT Austin International Travel Registry (UTAITR).

Registered UT Austin travelers will be supported by Texas Global Risk and Safety staff, and will be covered through On Call International overseas insurance.

Once you are registered with On Call, you will have access to their pre-departure itinerary reviews and comprehensive destination intelligence to help you prepare for the realities on-site.
On Call International provides extensive coverage for UT travelers who experience emergencies abroad, to include coverage for quarantining in the host country and assistance in seeking medical diagnoses of and treatment for COVID-19.
- Employee International Travel Coverage Reference Sheet
- Employee International Insurance Benefits While Traveling

For more information on preparing for safe travel abroad, follow the International Travel Process.

*Per the UT Austin International Oversight Committee (IOC), travel to U.S. territories (American Samoa, Guam, the Northern Mariana Islands, Puerto Rico, and the U.S. Virgin Islands) must be registered in the ITR to ensure emergency assistance and overseas insurance coverage through On Call International. ITR registration also informs the campus leadership, Texas Global, On Call International and UT System that we have travelers in these locations who may need support in event of emergency.

Restricted Regions

The International Oversight Committee (IOC) maintains a Restricted Regions List of locations worldwide that pose a heightened travel risk due to health, safety and/or security reasons . Travel to these countries must receive pre-approval prior to making travel arrangements.

We encourage everyone that travels to subscribe to the Global Risk and Safety mailing list by sending a request to grs@austin.utexas.edu. You can also review the Global Risk and Safety Blog.

International Travel on Sponsored Projects Policy

University faculty, staff, and students routinely travel in support of sponsored activities. This type of travel has very specific guidelines to conform to university policy, federal and state law, and potential restrictions placed upon sponsored awards. University established travel rules must be followed based on budget groups associated to specific funding sources. Visit the Travel on Sponsored Projects page for more details and resources.

Fly America Act and Open Skies Agreements

UT Austin - CIBT Visa Portal

Through this portal, visa and passport requirements are available 24 hours a day, 7 days a week, 365 days a year.

URL: http://www.cibtvisas.com/utexasaustin

UT Austin Account Number: 107949

U.S. Customer Care: 800-929-2428

International Travel Update 3.27.2025

Executive Order GA-48 and Employee Restricted Regions Travel Approval Request Updates

On November 19, 2024, Governor Abbott issued Executive Order GA-48 imposing additional requirements on Texas public higher education institutions and state agencies to enhance oversight of activities involving certain countries: China (including Hong Kong and Macau), Cuba, Iran, North Korea, Russia, and Venezuela.

In response, Interim Provost David Vanden Bout released the following guidance for travel, effective immediately:

“Work travel to adversary nations is generally prohibited with two exceptions: (1) If the U.S. federal grant expressly provides for travel to that nation, and (2) in rare cases if the travel is deemed to be high priority, as determined by UT Austin leadership in consultation with The University of Texas System. For either travel exception, gift funds remain the only appropriate funding source. All requests to travel should be routed through the standard process managed by Texas Global. Travelers, including faculty, staff, and student, will not be reimbursed for expenses from unapproved travel.”

Upon consultation with VPLA, we have published the updated Employee Restricted Regions Request form, which reflects UT Austin policy to travel to impacted countries, and outlines special requirements for requests to travel to these destinations for university business purposes.

Institutional Guidelines for Personal Travel Update 5.29.2025

On May 29, 2025, Jeff Graves, Chief Compliance Officer, and Sonia Feigenbaum, Senior Vice Provost for Global Engagement & Chief International Officer, issued guidance outlining new security procedures for personal travel to foreign adversary nations as defined by the Department of Commerce to adhere to GA-48.

For more information on the four required actions to take before and after your personal travel to a foreign adversary nation, please visit the Texas Global website:

Compliance with Executive Order GA-48: Personal Travel

If you have any questions about travel to these locations, please email the GRS team at grs@austin.utexas.edu.