Travel Authorization Procedures
An approved travel authorization is required in order to book travel.
- Visit the Handbook of Business Procedures for further information on travel authorizations
Travel Approvals
All travel must be approved for the absences of employees from the campus or other designated headquarters, whether or not there is a cost to the university. This is accomplished by submitting an RTA (Request for Travel Authorization) which also serves as the primary reference for travel reimbursements. RTA’s and Doc ID’s are required to book travel arrangements. Each CSU has their own internal process for submitting an RTA. Check with your internal business office to ensure you are following the correct process for this step.
- RTA requirements & travel funding information are found on the Travel Authorizations page of the HBP
- Non-Employee Travel Authorization known as “NETA” must be completed for non-employees providing services to the University
- RTA Travel Voucher Descriptions
- VE5 is the original electronic RTA
- VE6 is the electronic correction for an approved RTA
- VP5 is the electronic travel voucher
- IMPORTANT – Never delete an RTA even if the trip is cancelled
- Submitting an RTA – Two Options *check with your internal business office for the right direction for you! Not following the proper direction could cause a delay in the RTA routing for approval.
- Request Form System located on UT Direct
- DEFINE UT Austin Financial System
Contact Purchasing - Travel Services experts on rules relating to all types of travel authorizations. Email: oa.travel@austin.utexas.edu