Travel Authorization Procedures
You must complete certain authorization procedures in order to get reimbursed for university-related business travel. Depending on the situation, you’ll need to complete one of the following during the early stages of the travel-planning process.
Request for Travel Authorization (RTA)
When to complete an RTA: for all employee, prospective employee, and student travel
Completing a Request for Travel Authorization (RTA) is the first thing you should do when you start planning a trip for employees, prospective employees, or students using a centrally billed airfare or requesting reimbursement for travel on university business.
- Complete the following:
- Automated RTA — You can complete the electronic VE5 document using DEFINE. RTA numbers are automatically assigned once the document receives initial approval. Travel Management Services recommends using the automated RTA whenever possible.
- Non-Employee Travel Authorization - https://utexas.app.box.com/v/non-employee-travel-auth