Booking Ground Transportation

The Booking Process

A copy of the traveler’s/departmental group’s domestic travel exception approval from their Dean or VP is required before Anthony Travel can finalize your request.

Please forward to ReneeWells@anthonytravel.com

1. Submit your request form

Submission of the request form and all information requested therein is required in advance in order to begin your booking.

  • Complete contact information
  • Provide department Account number to IDT for direct billing
  • Trip Name
  • Detailed description of the trip, including information about trip program and any special needs or equipment
  • Address information for each location
  • Advise gratuity options for the direct bill program

2. Confirm

  • Review options and finalize selection
  • Once confirmed, Anthony Travel will provide you with a general confirmation via Tripcase within 5 business days

3. Provide a Driver Itinerary

  • Detailed itinerary for the driver is due 7 days prior to trip, including any spot time or address changes, and point of contact's name and mobile number
  • If within 24hours, contact your bus or chauffeured car vendor's dispatch for driver name and cell number

4. Final invoice/billing receipt

  • After trip is complete, Anthony Travel will send the final invoice receipt via Tripcase within 14 days
  • Charges for each trip will be reconciled monthly by TMS

5. Post-trip communication

  • Anthony Travel will provide a post-trip email, and we encourage your feedback

Should your bus or driver not meet expectations, please contact Renee Wells, Monday - Friday, 8 - 5 CST. Your account manager will do everything possible to correct the situation as soon as possible.