Business-related car rental policy change effective May 6, 2013
Effective May 6, 2013, all business-related car rentals are required to be arranged through any of five contracted companies: Avis, Budget, Enterprise, Hertz or National.
UT Austin and representatives from all of the UT System member institutions made this change following an extensive review of travel procurement and reimbursement practices.
The new rates have been extended by our contracted rental car companies in recognition of our system-wide aggregate purchasing power.
Travelers and travel arrangers will have the options of booking rentals through one of our travel agencies, and for a fee through the UT Austin Concur online booking tool. No reservation fee will be assessed when booking directly with your chosen rental car company.
Exceptions to the policy
Use of one of the required rental car vendors is required for all UT Austin business travel, with the following exception:
- None of the vendors noted above are able to provide the vehicle type necessary at the location and date required
- Alternate rental car company's rate, including collision and liability coverage, is less than any of the five contractor's rates.