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Hotel Reservations

You may make hotel reservations online through Concur, by contacting one of the university’s contracted travel agencies or by calling your hotel of choice. Use the information below for help in selecting a hotel, setting up direct billing, and getting tax-exemption in Texas.

Finding a Hotel

Use the following resources to help you find special hotel accommodations in Austin, or hotels with pre-negotiated rates nationwide.

Hotel Tax Exemptions

You can get a tax exemption from most hotels in Texas when you travel on university business. To receive the exemption, present the following tax exemption certificate to your hotel when paying.

Download the Texas Hotel Occupancy Tax Exemption Certificate (PDF)

What to do if a hotel doesn’t accept the tax exemption form

If a hotel refuses to accept the tax exemption form, make a note of this on the travel reimbursement voucher (VP5) and the tax will be reimbursable.

Direct Billing

If you want to set up direct billing for your hotel reservation, take the following steps:

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